The Neural Dynamics of Control Laboratory (NDC Lab; www.NDCLab.com <www.NDCLab.com> ) seeks a lab manager with administrative/executive assistant skills. The lab currently conducts all operations remotely (due to COVID-19), which allows for this position to be fully remote, at least for the initial contract (part-time at 24 hrs./week, $16/hour). However, the ideal candidate would be interested in extending their contract beyond one year and increasing part-time hours or transitioning to full-time, on-site work in the future, pending job performance and funding availability.
The lab manager will work primarily with Dr. George Buzzell and other members of the NDC Laboratory. This individual will support and manage the lab’s day-to-day operations and the schedule of the lab director. Duties are primarily administrative, to include: data entry and organization, preparing forms/documents in line with existing policies/procedures, proofreading/editing, taking meeting minutes, drafting/responding to email or other correspondence, scheduling meetings/appointments, organizing schedules and updating calendars, recruiting/onboarding lab members, arranging travel, answering phone calls, making purchases or processing reimbursements, handling participant scheduling and payment, updating/maintaining the lab website and social media accounts, submitting IT or other requests, and performing other administrative tasks as assigned.
Additional organizational/management duties include: training, supervising, and evaluating lab members and their research progress, tracking the progress of various research projects, drafting standard operating procedures and creating training protocols, applying independent judgment/decision making in the completion of tasks or assignments, creating meeting agendas and presentations, performing background research, assist in drafting more complicated documents/forms based on input from lab members to ensure alignment with policies/procedures, obtaining pricing, quotes, and pre-purchasing for lab equipment and supplies. The lab manager may also assist in data collection from human subjects as needed, or perform other duties.
Required Qualifications: Bachelor’s degree | Very organized and high attention to detail | Tech-savvy and a quick learner of new technologies | Excellent written/oral communication and interpersonal skills | Ability to lead/organize others, to include creating/implementing organizational systems | A professional, positive, and flexible attitude | Ability to multitask and prioritize, as well as work independently under minimal supervision or as part of a team | Experience with Microsoft Office and Google suite products
Ideal Qualifications: Prior experience/training as an administrative or executive assistant | Prior experience/training as a lab or office manager | Experience leading groups | Experience/training in agile project management frameworks (Scrum, Kanban, etc.) | Experience with data management and statistical software
Applications will be reviewed on a rolling basis, and the ideal candidate can start immediately. The NDC Laboratory is committed to building an inclusive and diverse team of researchers that reflects the world in which we live. Therefore, individuals from all backgrounds and identities are highly encouraged to apply.
University regulations require that all applications to also be submitted through the Florida International University careers site.
To submit a formal application through the FIU Careers site, (Job ID 522190):
1. Select the link to access our careers site. 2. Sign In to access your account or if you are not an existing user select the New User link to create one. 3. Review the job description and select the Apply button to begin your application.
myhr.fiu.edu/psp/hcm/CUSTOMER/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&SiteId=1000&FOCUS=Applicant&JobOpeningId=522190&PostingSeq=1 <myhr.fiu.edu/psp/hcm/CUSTOMER/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&SiteId=1000&FOCUS=Applicant&JobOpeningId=522190&PostingSeq=1>
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